Privacy Policy

Bhat Foundation Welfare Society (“Bhat Foundation Welfare Society”, “BF”, “we”, “us”, or “our”) respects your privacy and is committed to protecting the personal information of visitors, donors, volunteers, beneficiaries, applicants, programme participants, partners, and other individuals who interact with our website.

This Privacy Policy explains how we collect, use, store, protect, and disclose information when you visit or use our website, https://bhatfoundation.org/ (“Website”), or communicate with us through the Website.

Bhat Foundation Welfare Society is a registered social welfare organisation based in Ompora Budgam, Srinagar, Jammu and Kashmir, working for the welfare and upliftment of underprivileged and vulnerable communities through healthcare awareness, education support, youth development, women empowerment, relief assistance, vocational training, community mobilisation and other welfare programmes. The Society is registered under the Society Registration Act, 1860, with Registration No. 7460-S of 2022.

1. Information We Collect

Depending on how you interact with our Website and organisation, we may collect information including:

A. Information You Provide

This may include:

• Full name
• Email address
• Mobile or telephone number
• Postal or residential address
• Age or date of birth, where relevant to a programme
• Educational or professional information
• Information submitted through volunteer or programme forms
• Information submitted when requesting assistance
• Donation-related information
• Event registration information
• Feedback, enquiries, comments or correspondence
• Photographs, videos or other material voluntarily submitted to us
• Any other information that you voluntarily provide

We only seek information that is reasonably relevant to the purpose for which it is collected.

B. Donation and Payment Information

If you make a donation through our Website, you may be required to provide information necessary to process and acknowledge the donation. Online payments may be processed through third-party payment gateways or payment service providers.

Bhat Foundation Welfare Society does not intend to collect or store your complete debit-card or credit-card number, CVV, UPI PIN, banking password or other confidential payment authentication credentials on its own servers. Such information may be processed directly by the relevant payment service provider under its applicable terms and privacy policy.

C. Automatically Collected Information

When you access our Website, certain technical information may be automatically collected, including IP address, browser type, device type, operating system, date and time of access, pages visited, referring website, general Website usage information, and technical and diagnostic information. This information may be used for security, analytics, troubleshooting and improving the Website.

2. Cookies

Our Website may use cookies and similar technologies to improve functionality, security and user experience. Cookies may help us understand how visitors use the Website and which pages or features are useful.

You may control or disable cookies through your browser settings. However, disabling certain cookies may affect some Website functionality.

3. How We Use Personal Information

We may use the information we collect for legitimate organisational purposes, including:

• Responding to enquiries and requests.
• Processing volunteer applications.
• Registering individuals for programmes and events.
• Coordinating welfare and community-support activities.
• Processing and acknowledging donations.
• Issuing donation receipts or acknowledgements where applicable.
• Communicating information about our programmes and activities.
• Coordinating medical camps, awareness programmes and community initiatives.
• Supporting education, youth-development, women-empowerment and vocational-training activities.
• Maintaining organisational, financial and administrative records.
• Improving our Website and services.
• Preventing fraud, misuse and unauthorised access.
• Maintaining Website and information security.
• Complying with applicable legal, accounting, audit and regulatory requirements.
• Communicating important organisational information.

4. Information Relating to Beneficiaries

Because our work involves children, women, youth, persons with disabilities, deprived populations and socially neglected communities, certain programmes may require the collection of additional information to determine eligibility, coordinate assistance or maintain programme records.

Where sensitive or personal information is required for a welfare programme, we will seek to collect only information reasonably necessary for that programme and handle it with appropriate care. We will not intentionally publish personal information about beneficiaries that is unnecessary for describing or reporting our activities.

5. Photographs and Videos

Our programmes and community activities may be documented through photographs or videos for organisational records, reports, awareness campaigns, publications, social-media communication and Website content.

Where appropriate, we may seek consent before using identifiable photographs, videos, testimonials or personal stories for public-facing purposes. If you believe that your photograph, video, testimonial or personal information has been published by us inappropriately, you may contact us using the details provided below.

6. Sharing of Information

We do not sell or rent your personal information. We may share information where reasonably necessary with:

• Payment gateways and payment processors.
• Website hosting and technology providers.
• Email and communication service providers.
• Programme partners and service providers.
• Healthcare professionals or programme personnel where necessary for a particular activity.
• Auditors, accountants, legal advisers or professional consultants.
• Government authorities or regulators where legally required.
• Law-enforcement authorities where required by applicable law.
• Other authorised persons where disclosure is necessary for a legitimate organisational purpose.

7. Third-Party Websites and Services

Our Website may contain links to third-party websites, social-media platforms, payment gateways or other online services. These third parties operate independently and may have their own privacy policies and terms of use.

Bhat Foundation Welfare Society is not responsible for the privacy practices, security, content or policies of third-party websites or services. We encourage users to review the privacy policies of third-party services before providing personal information.

8. Data Security

We take reasonable technical, administrative and organisational measures to protect personal information against unauthorised access, unauthorised disclosure, loss or misuse, alteration, destruction, and unauthorised processing. However, no method of electronic transmission or electronic storage can be guaranteed to be completely secure.

9. Data Retention

We may retain personal information for as long as reasonably necessary for: providing or administering services and programmes; maintaining donation and financial records; organisational administration; accounting and auditing; legal and regulatory compliance; resolving disputes; and maintaining appropriate programme records.

When information is no longer reasonably required, we may delete, anonymise or securely dispose of it, subject to applicable legal and regulatory requirements.

10. Children's Privacy

Some of our programmes are directed towards children and young people. Where personal information concerning children is required for a programme, we will seek to follow appropriate consent and safeguarding practices.

We do not knowingly collect personal information from children through the Website for purposes unrelated to legitimate programme or organisational activities. Parents, guardians or authorised representatives who have concerns regarding information relating to a child may contact us.

11. Your Rights and Requests

Subject to applicable law, you may contact us to:

• Request access to personal information that we hold about you.
• Request correction of inaccurate information.
• Request updating of information.
• Raise concerns regarding the use of your personal information.
• Request deletion where legally and operationally appropriate.
• Withdraw consent where processing is based on consent, subject to applicable limitations.

Certain information may need to be retained where required by law, accounting requirements, regulatory obligations, legitimate organisational records or dispute-resolution requirements.

12. Communications

If you provide your contact details, we may contact you regarding donations and donation acknowledgements, volunteer activities, programme registrations, events, requests or enquiries, important organisational communications, and updates concerning our welfare activities.

Where communications are promotional or non-essential, you may request that we stop sending such communications.

13. Donations and Records

Donation information may be retained for administrative, accounting, auditing, reporting and legal or regulatory purposes. Where required, relevant information may be provided to authorised authorities in accordance with applicable law. Any tax benefit associated with a donation is subject to applicable law and the donor's eligibility.

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our activities, Website functionality, technology, data-handling practices, or applicable laws or regulatory requirements. The updated version will be published on this Website with a revised “Last Updated” date.

15. Contact Us

If you have questions, concerns, requests or complaints regarding this Privacy Policy or the handling of your personal information, please contact us:

Bhat Foundation Welfare Society
Ompura Budgam, Srinagar Central,
Srinagar, Jammu and Kashmir – 191111, India

Email: bhatfoundationwelfare@gmail.com
Phone: +91-9622392553
Website: https://bhatfoundation.org/

Registration: Society Registration Act, 1860
Registration No.: 7460-S of 2022
NITI Aayog: JK/2026/0981741

By using our Website, you acknowledge that you have read and understood this Privacy Policy.